How to Create a Shared Calendar in Teams

How to Create a Shared Calendar in Teams

Open Microsoft Teams

In the left pane, click on “Teams”

At the bottom of the page that opened, click on “Join or Create a Team”
1. Please note, steps 3-9 can be skipped if a team is already created

Click on “Create Team”

Choose “Build a Team from Scratch”

Choose your permissions

Please note PRIVATE teams cannot follow the steps needed for this. You will need to make it public.

Create a team name and a description (the description is optional)

Add members to the Team by typing their name and clicking them from the drop down. Once all members are added, click the Add button

If a member was missed or added by mistake you can edit members by clicking on the three dots next to the Team name and choosing “Manage Team” or “Add Members”

Once the team is created and all members are added. Click on the General Tab under the team name on the left pane

On the right pane, click on the “…” and choose “Open in Sharepoint”
1. If this is a newly created team, it may take up to an hour for the Sharepoint site to propogate

Once you open in Sharepoint, you should see the page below, Make sure the name in the top left corner corresponds with the Team you are working in

Click on “Home” on the left pane. Choose “New” and then “App”

Choose the Calendar app and click on where it says “Calendar”

Click on Advanced Options

Create a Name and Description for the calendar. Choose Yes to share member’s schedule. And click “Create” when finished

Once created, make sure you are on the Site Contents tab and click on your calendar

Once the calendar is open, copy the URL

Open the Teams app. And click on the “+” to add a tab at the top bar

Click on the Website app

Create a name for the Calendar to appear as in Teams and then paste the URL

You can now view your calendar in Teams